Posts tagged Vendor Setup
The Option To Inactivate Vendors Is Not Available In The Dynamics GP 2013 Vendor Card

Recently, I had a question from a client related to inactivating a 1099 vendor.  They were unable to select "Inactive" in the Vendor Card.  The vendor status was locked as "Active."

Some common causes for this are:

  • The Vendor still has current or unposted transactions.
  • There is an active 1099 amount on the account.
  • Closed purchase orders for that vendor have not been removed using the Remove Completed Purchase Order Utility.
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Editing and Generating 1099s in Dynamics GP

It's the time of year for generating and sending out 1099s to vendors.  Dynamics GP has this process built in.  You mark a vendor as a 1099 vendor, and then at the end of the year you can print the 1099s.  It does all the calculations for you.  This is great, until something happens that causes this number to be incorrect in the report.  The great thing is that editing 1099s in Dynamics GP is a simple process.  Often what is more difficult is determining what the correct number should be.

Of course, when it comes to generating 1099s, the first thing you want to do is verify that all your 1099 vendors are designated as such in their Vendor Card.  The easiest way to see which Vendors are currently 1099 vendors is to use a SmartList.  There is a default SmartList that works great for this.  In SmartList, go to Purchasing > Vendors and select the 1099 Vendors* List.  This list will populate with any vendors that are marked as a 1099 vendor.  From this list you can drill into the Vendor Card to make any changes.  If you do not see a vendor in your list that should be a 1099 vendor, you will need to go into their Vendor Card and make them one.

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Project Accounting Information for this vendor does not exist. Do you want to add the vendor's project information?

We have noticed, especially just after an install of Project Accounting in an existing Dynamics GP environment, that the warning message, "Project Accounting information for this vendor does not exist. Do you want to add the vendor's project information?" will pop up when you select a vendor record in either the Purchase Order Entry or Receivings Transaction Entry window in Dynamics GP.

This is a normal warning, and is generated because the vendor that was selected hadn’t been set up for project accounting.  You can click “No” and continue with your transaction entry.  However, this warning will appear every time you select the vendor.  This is annoying to say the least.

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