Comparison: Microsoft Dynamics 365 Business Central vs. SAP Business ByDesign

 

SAP Background

SAP Business ByDesign is SAP’s cloud-based midmarket ERP solution that was released in September of 2007. ByDesign features out-of-box functionality box in the following areas of business: financials, CRM, human resources, project management, procurement, and supply chain management. Business ByDesign is only available in a cloud-based subscription model, which can operate on either a public or private cloud.

Business Central Background

Dynamics 365 Business Central was released in April 2018 as an “all-in-one business management solution” (Source). Built on the functionality of Microsoft Dynamics NAV, Business Central is a native-cloud solution that delivers a modern, browser-based ERP experience.


Customer Reviews

Softwareadvice.com features software reviews from validated users and ranks software in categories based on these reviews. Each review is given an overall score of 1 to 5 stars and is based on the following categories: ease-of-use, value for money, customer support, and functionality.

Dynamics NAV (Dynamics 365 Business Central)

Overall rating: 3.5 stars (59 reviews)

Common Pros: Advanced financial management functionality, user friendly, integration with Office 365, affordable, cloud-based

Common Cons: Occasional glitches, lacks CRM capabilities on its own.  Perhaps note how CDM will natively integrate BC, CRM, O365, SharePoint, Teams, etc. in the near future.

SAP Business ByDesign

Overall rating: 4.3/5 stars (229 reviews)

Common Pros: Highly customizable, good support and training materials, easy to scale

Common Cons: Very basic without add-ons, costly, overly complex at times, implementation requirements, not user friendly



Pricing

Business Central

Licensing: $70/user/month. Additional add-ons available.

Billing Frequency: Monthly

Implementation: Varies depending on the Microsoft Partner implementing the solution.

SAP Business ByDesign

Licensing: Business ByDesign has a base cost of $1704/month that includes 5 enterprise users, but because SAP requires a 20 user minimum, the real price will be around $3969/month for 20 enterprise-level users, the most comparable license to standard Business Central users.

Billing Frequency: Monthly

Implementation: Varies depending on the SAP Partner implementing the solution.


Additional Price Considerations

SAP

The implementation of Business ByDesign is estimated as a 8-12 week process with some organizations reporting an implementation cost of around $11,000 USD for a moderately complex environment. Implementations are done through SAP partners so costs will vary. Many add-on apps carry an associated cost, but SAP aims to provide transparent pricing.

Business Central

Dynamics 365 Business Central contracts are managed through Microsoft Partners. Business Central licenses can be added removed on a monthly basis limiting cost of a changing business. All major updates are applied automatically by Microsoft at no additional cost to the end user.


Integrations

SAP

Business ByDesign comes with both prepackaged and enabled integrations to 70 different apps, services, and tools in business areas like collaboration, logistics, sales, and more. Prepackaged integrators simply need to be activated by users while enabled integrations will usually require some amount of building or implementing. Among the 70, there are connections with Microsoft Office, payroll softwares, electronic banking services, and more.

Business Central

One of the strengths Business Central holds over other ERP systems is the amount of flexibility and options to integrate with Microsoft and other 3rd party applications to extend its functionality. This is possible in a couple of different ways, by creating your own apps to do things specific to your organization, installing apps from Microsoft AppSource, or through 3rd party services. Business Central was built to allow for as much customization as possible, so the majority of app development you do will require little to no coding.


Release Schedule

SAP

Business ByDesign receives one significant update per quarter addressing key capabilities, legal compliance and localization, user experience, analytics, and integrations. The latest update was Release 1811 which was made available on October 22, 2018.

Business Central

Microsoft releases two major updates to Dynamics 365 Business Central per year – in April and October. These updates will include new capabilities, performance improvements, and better support experiences. All releases are automatically updated however, any major changes to the user experience will be turned off automatically giving administrators time to test and enable these features as they see fit.


Customizations & Extensions

SAP

Business ByDesign is similar to Business Central in that it was made to allow for a large amount of modifications and extensions in personal workspaces. Forms, reports, and fields can be modified by all users by adding or removing what’s there. Users can also use Adaptation mode to create custom sections,edit the theme, branding, and overall feel. The ByDesign Studio allows for more advanced customizations like implementing business logics.

Business Central

One of the strengths Business Central holds over other ERP systems is the amount of flexibility and options to integrate with Microsoft and other 3rd party applications to extend its functionality. This is possible in a couple of different ways, by creating your own apps to do things specific to your organization, installing apps from Microsoft AppSource, or through 3rd party services. Business Central was built to allow for as much customization as possible, so the majority of app development you do will require little to no coding.


SAP Features

 Financials

  • Payables & receivables processing

  • Tax management

  • Payment & liquidity management

  • General Ledger

  • Fixed asset management

  • Inventory valuation

  • Management accounting

CRM

  • Campaign management

  • Account & activity management

  • Product & pricing master data management

  • Lead, opportunity, quote management

  • Sales order & return handling

  • Customer contracts

  • Entitlement management

  • Service request & order management

  • Customer invoicing

  • E-commerce

  • Sales lanning

Supply Chain Management

  • Demand planning & management

  • Supply planning & control

  • Inbound & outbound logistics

  • Logistics control

  • Drop shipments

  • Stock transfers

  • Internal logistics

  • Inventory management

  • Production planning & control

  • Quality mgmt.

  • Logistics unit mgmt

  • Execution & confirmation of logistical tasks

  • Export handling

  • Intrastate reporting

Project & Vendor Management

  • Vendor Management

  • Sourcing & Contracting

  • Vendor Invoicing

  • Self-service procurement

  • Planning

Human Resources, Administration

  • Personnel administration

  • Time & labor management

  • Master data management

  • Compensation

  • Expense & reimbursement management

  • Report Wizard

  • Preconfigured reporting, KPI’s

Self Service

  • Time & expense reporting

  • Travel management

  • Leave requests

  • Time sheets

  • Personal data editing

  • Expense management

  • Procurement

  • Delivery confirmation


Dynamics 365 Business Central Features

Financials

  • General Ledger

  • Receivables Management

  • Collections

  • Predict Late Payments

  • Automatic Payments

  • Payment Tolerances

  • Reconcile Vendor Payments

  • Prepayments

  • Transfer Bank Funds

  • Multiple Companies

  • Intercompany Transactions

  • Cost Accounting

  • Transfer Cost Entries

  • Cost Budgets

  • Reverse Posting

  • Employee Expenses

  • Defer Revenues & Expenses

  • Import Payroll Transactions

  • Closing Periods

  • Preparing Closing Statements

  • Report VAT

Inventory

  • Register New Items

  • Bill of Materials

  • Categorize Items

  • Item Attributes

  • Catalog Items

  • Reclassify Inventory

  • View Item Availability

  • Transfer Inventory Between Locations

  • Reserve Items

  • Serial & Lot Numbers

  • Block Items

  • Inventory Costing

  • Revalue Inventory

  • Adjust Item Costs

  • Physical Inventory

  • Calculate Expected Inventory

Purchasing

  • Purchase Inventories

  • Purchase Orders

  • Purchase Quotes

  • One-click Convert Quote to Order

  • Purchase Items

  • Correct/Cancel Invoices

  • Combine Receipts

  • Returns & Cancellations

  • Date Calculation for Purchases

Fixed Assets, Project Management

  • Job Cards/Tasks

  • Assign Resources to Job

  • Define Work Types

  • Use Timesheets for Jobs

  • Estimate Job Costs

  • Manage Job Budgets

  • Manage Job Supplies

  • Monitor Progress

  • Acquire & Maintain Fixed Assets

  • Transfer, Split, Combine Fixed Assets

  • Revalue Fixed Assets

  • Depreciate/Amortize Fixed Assets

  • Dispose/Retire Fixed Assets

Warehouse & Assembly

  • Move Items

  • Plan Movements

  • Quote an Assemble-to-Order

  • Production Orders

  • Subcontracting

  • Batch Post Consumption

  • Batch Post Output

  • Batch Post Run Times

  • Post Scrap

  • Post Capacities

  • View Work Centers

  • Receive Items

  • Cross-Dock Items

  • Split Activity Lines

General

  • Add Comments

  • Track Document Lines

  • Send Documents by Email

  • Define User Tasks

  • Make System Suggestions

  • Integrate & Manage Workflows

  • Data Exchange

  • Fully Customizable

  • Classify Sensitive Data

  • Create New Companies

  • Job Queues

  • Publish a Web Service


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