Posts tagged Project Accounting
The Option To Inactivate Vendors Is Not Available In The Dynamics GP 2013 Vendor Card

Recently, I had a question from a client related to inactivating a 1099 vendor.  They were unable to select "Inactive" in the Vendor Card.  The vendor status was locked as "Active."

Some common causes for this are:

  • The Vendor still has current or unposted transactions.
  • There is an active 1099 amount on the account.
  • Closed purchase orders for that vendor have not been removed using the Remove Completed Purchase Order Utility.
Read More
Using the PA Reconcile Utility to Close your Dynamics GP Projects

ou have just completed a project in GP and you are ready to close it - or so you think!  You go through the "Project Closing" window and it indicates that the project is not ready to be closed.  "What do I do now," you may ask. 

If you think you have everything completed for a project and you are not sure why it will not close, you may want to run the PA Reconcile utility.  What the PA Reconcile Utility does is correct many distribution, cost allocation, payment application, and other discrepancies in your Project Accounting module.  Many times, using the Reconcile Utility may be the only way a project can be adjusted so the system will allow a project to be closed.  The options available in the utility allow you to reconcile budgets and fees, billings transactions, how cash was applied, or even transactions related to revenue recognition.

If you are seeing inconsistent results in your project accounting inquiry windows or are unable to close a project, running the reconcile process may help correct your issues.  The process compares the values in the detail or transactional tables to the values in the summary record, and makes any necessary changes to correct the differences.  I recommend that the Project reconcile be run for each of the categories that are available prior to attempting to close every project.  Quite often, the reconcile utility will clear items on the project close checklist that are not completed.

Read More
How to Make Copies of Contracts in Dynamics GP Project Accounting

Let’s say that you win a new contract that contains a lot of budgeted Cost Categories and inventory parts. You have previously created a similar Contract, and you would like to re-use that contract instead of starting from scratch.

It’s pretty easy to do this with the Template functionality built into GP Project Accounting. Here is an example of how it works:

Read More
How to Design Dynamics GP Project Accounting Projects and Contracts

Microsoft Dynamics GP Project Accounting is a powerful application that provides great visibility into the financial results of a project.

I frequently hear from prospects out how they attempted to implement Dynamics GP Project Accounting, but the implementation was a failure. Implementation failures are most often caused by poor project accounting design.

To design a good Project Accounting system...

Read More